Job Description

Location: Nashua, NH
Work Arrangement: Hybrid – 75% in office at onset

The Operations Coordinator role is the backbone of our daily business functions. In this position, you will bridge the gap between logistics, finance, professional services, research & development, sales, and general operations. You will be responsible for providing various teams with the equipment, materials, and information they need to succeed.

This role requires a high degree of organization and planning, the ability to develop, implement, and refine workflows, and comfort working in a fast-paced environment that requires quick pivots between diverse tasks and departments.

Key Responsibilities

Technology

Work within the Enterprise Resource Planning (ERP) system to complete purchasing workflows, collect data, and store information on proprietary and third-party products
Identify and drive process improvements within the ERP
Use Microsoft Excel, PowerPoint, and other tools to summarize data, prepare forecasts, and communicate insights

Supply Chain & Inventory Logistics

Identify new and supplementary vendors to meet business needs; establish professional relationships through pricing and term negotiations, profile setup, and technical discussions
Assist with planning, logistics, and procurement of components to support inventory builds
Monitor stock levels, review relevant data (e.g., stock reports, pricing), and prepare reports for stakeholders
Participate in inventory counts, receipts, and shipments

Financial Administration

Update costs of commercial off-the-shelf (COTS) equipment, inventory bills of materials (BOM), and other pricing inputs
Prepare purchase orders; ensure proper review and approval; adjust timelines for forecasted or unconfirmed spend (e.g., RFQs)
Match and reconcile vendor bills against purchase orders in the accounting system
Reconcile credit card expenses and prepare spend analyses
Identify opportunities for cost savings and process efficiencies
Participate in the budgeting cycle

Cross-Departmental Support

Support facility operations, including purchasing supplies, coordinating inventory movement, and handling facility communications
Liaise with product managers to gather technical specifications, product limitations, and other factors impacting purchasing decisions
Align purchase orders with Finance team cash flow goals; maintain short-, medium-, and long-term forecasts
Understand the sales pipeline and its impact on inventory and purchasing needs
Coordinate with the professional services team on order logistics, timing, and component requirements
Collaborate with IT leadership to manage software renewals and license allocations
Perform other duties as assigned

Qualifications & Skills

Strong organizational skills with the ability to communicate details clearly and promptly
Ability to multitask and prioritize across multiple departments
Analytical mindset with attention to detail
Self-driven with a focus on continuous improvement
Intermediate to advanced proficiency in Microsoft Excel
Experience working within an ERP system for logistics and/or finance
Ability to lift up to 50 pounds

If you are interested in applying to this position, please email your resume to careers@clearballot.com with the position title in the subject line.

Job Description

Location: Nashua, NH
Work Arrangement: In-person

The position of Shipping and Receiving / Logistics Coordinator will support our manufacturing facility in Nashua, NH, as we rapidly increase production. The Shipping and Receiving / Logistics Coordinator will assume all responsibilities for preparing finished product for shipment, coordinating shipping and freight plans with 3rd-party carriers, properly receiving inbound materials and supplies into inventory, ensure that all shipping and receiving documentation is accurate and up to date. The Shipping and Receiving / Logistics Coordinator will be responsible for keeping track of inventory and shipments in an organized and safe manner, prioritizing delivering superior customer service both internally and to our customers, and the safety of our facility.

This position requires a creative problem-solver who is detail-oriented and can keep multiple projects on track. Strong communication skills and the ability to work collaboratively across many departments are necessary for success in this role.

Please note that this position is a full-time, in-person role at our headquarters in Nashua, NH. Occasional travel to customer locations is required.

Key Responsibilites

Coordinate shipping logistics with 3rd-party shipping vendors to ensure customer orders are delivered on schedule
Proactively communicate constraints and delays to team stakeholders
Collaborate with project manager and customer success team to coordinate delivery details at customer location
Update inventory management software with a high degree of accuracy
Ensure that all documentation for shipments and deliveries is accurate and up to date
Receive returned equipment, properly log it into the system, and ensure all units are routed to the repair team
Oversee inventory of shipping supplies and materials and reorder when necessary
Work collaboratively with VP of Manufacturing, Director of Operations, Procurement, and Customer Success Team on other tasks as needed to support operations

Qualifications

Meticulously organized; demonstrated skill with ERP systems, inventory reporting, Excel spreadsheets, and coordination of multiple projects with competing deadlines
Ability to problem-solve, troubleshoot, and prioritize time-sensitive tasks
Experience performing all companywide shipping and receiving of large freight and small packages both domestic and international
Experience with pallet jack and other shipping and warehouse tools and equipment
Experience preparing shipments, packaging, strapping, and wrapping palletized goods
Understanding of safety procedures and a history of safe work performance
Positive attitude and willingness to learn
Willingness and ability to make overnight trip regional deliveries using rented trucks is a bonus
Valid driver’s license required

This is a fantastic growth opportunity for someone flexible, who can juggle competing priorities efficiently, and stays organized.

You Should Join Us If

You enjoy learning new domains and translating complex concepts into clear, accessible documentation for diverse audiences
You’re excited by the opportunity to support election operations and work directly with customers during critical moments
You thrive in collaborative environments and enjoy working cross-functionally with technical and non-technical teams
You can work from the Nashua office at least twice per week on average

If you are interested in applying to this position, please email your resume to careers@clearballot.com with the position title in the subject line.